Intern - EA/Team Assistant

Job description Business type Types of Jobs - Asset Management Job title Intern - EA/Team Assistant Contract type Internship/Trainee Term (in months) 12 months Expected start date 12/12/2022 Management position No Job summary This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team. Support for Heads of Department / Management team Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules. Calculating and processing expense claims from business trips. Controlling and submitting of expenses claims for approval. Maintaining diaries including arranging appointments. Protecting and ensuring the confidentiality of all information. Act as ?gatekeeper? for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments. Preparing general correspondence, including confidential documents, and drafting responses to correspondence. Organising incoming and outgoing mail, courier services, special delivery requirements. Support for the other members of the team as and when needed. Handling overseas visitors agendas. Committees ? scheduling numerous senior level meetings and preparing documents. Screening telephone calls, taking and conveying messages where appropriate. Providing admin/facilities support as and when needed. Frequent liaison with Paris office to assist with meetings and visitors etc. Printing and collating all documentation as required. Organising other ad-hoc internal and external meetings. Meeting minutes takingProviding support in the preparation of client eventsProvide support with internal/external eventsCreation of promotional posters/material for these eventsCreation and maintenance of the London Branch Sharepoint (intranet) Providing reception lunch/holiday cover when necessary Providing admin annual leave coverage for the admin team Update the attendance report on a regular basisSupporting with any other ad-hoc administrative/facilities support Position location Geographical area Europe, United Kingdom City London Candidate criteria Minimal education level Bachelor Degree / BSc Degree or equivalent Academic qualification / Speciality Bachelor Degree Experience Self-starter with a ?can do? attitude, willing to adapt and take on challenges. Highly organised with excellent abilities to multi task.Excellent time management skills and a team playerStrong verbal & written communication skillsStrong Microsoft Office skills particularly with Outlook, PowerPoint and ExcelAbility to independently assess issues and initiate solutions Required skills Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel